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AI operations for commercial contractors

Where does the change order live? If the answer is a text thread, you are not billing it.

Bids rebuilt job by job, proposals in spreadsheets, change orders in phone notes. 3rd Brain embeds an AI Operator who connects intake, bids, projects, and finance into one system, so every dollar you earn on a job is a dollar you invoice.

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Built for $2M to $20M specialty and commercial contractors. Concrete, mechanical, electrical, and site work running six- and seven-figure projects without a CRM, a dedicated PM, or a shared view of the job.

Diagram of connected operations: onboarding, sales, marketing, training, leads tracker, SOPs

Operators and engineers embedded with

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Proof in construction

What changed for a $3M concrete contractor.

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Bids and change orders across locations

$264K

annual bid and change-order revenue recovered

$3M revenue · Concrete contractor

An automated intake-to-proposal workflow and shared project system replaced spreadsheets and phone notes. Change orders that used to disappear into message threads are now logged and visible to the whole team.

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Labor and tooling savings

$22K

saved per year on labor and tooling

$3M revenue · Concrete contractor

Finance, HR, marketing, lead management, and project delivery connected in one operating system. The team adopted it in live production rather than in a pilot.

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Expansion without doubling the chaos

2+

locations running on the same operating system

$3M revenue · Concrete contractor

Once the system ran the first office, the second location copied it instead of rebuilding coordination from scratch with another person's head.

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Sound familiar?

Where is revenue leaking between the field and the office?

Contractors rarely lose money on the work. They lose it in the gaps between estimating, the field, and the office.

  • Every proposal starts from a blank spreadsheet.

    Bids take days because the estimate, the scope language, and the pricing live in different files from the last job. An intake-to-proposal workflow turns submitted deal data into a proposal.

  • Change orders disappear into message threads.

    The super approves extra work by text, the office never hears about it, and the invoice goes out at the original number. One client recovered $264K a year.

  • Finance, leads, and delivery do not share a view.

    Sales knows what is bid, the field knows what is built, bookkeeping knows what is billed. Nobody can see all three for one job without a meeting.

  • Project tracking gets rebuilt for every project.

    Without a shared project system, each job has its own folder, its own tracker, and its own way of reporting progress. The owner becomes the only person who knows the status of everything.

  • Opening a second location means doubling the chaos.

    If coordination lives in one person's head, expansion means finding another person with that head. If it lives in a system, the second location copies the system.

Your AI talent partner

An Operator to connect the office to the field. An Engineer to build what contractor software leaves out.

Embedded in your business, not sold as software. Combine them as your needs grow.

AI Operator

Connects the office to the field.

Turn bids, jobs, and billing into one operating flow.

Works inside your existing tools, or sets up the CRM and project system you never had.

  • Intake-to-proposal workflow: submitted lead data becomes a priced proposal for review
  • Change-order capture from the field with approval, documentation, and billing in one flow
  • One project system shared by estimating, the field, and the office
  • Finance, HR, and lead management connected to job records
  • A playbook a second location can adopt

From $3K/month

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AI Engineer

Builds the pieces contractor software leaves out.

Own the integrations and custom tools.

An embedded developer who ships the tools your business needs and maintains them.

  • AI extraction of plans, RFQs, and site photos into structured job data
  • Custom bid calculators tied to live material and labor costs
  • Integrations between field apps, accounting, and the project system
  • Owner dashboards for bid pipeline, job margin, and cash by project

From $8K/month

Explore the AI Engineer role →

Fit guarantee

If your embedded team member is not the right match, we replace them.There is never a replacement fee.

Client story

$264Kannual revenue recovered for a $3M concrete contractor
A $3M commercial concrete contractor running six- and seven-figure projects relied on spreadsheets, messages, and phone notes. Ad hoc proposals slowed bids down, and change orders could disappear into message threads without being billed. An automated intake-to-proposal workflow and shared project system replaced them. The team adopted it in live production, then replicated it for a second location.

From the 3rd Brain case study. Read the full story →

How an engagement runs

From first call to a system that runs the office while you run the jobs.

1

Strategy call

Twenty minutes on where bids, change orders, and billing break down, and what it costs. You leave knowing whether you need an Operator, an Engineer, or neither.

2

Diagnosis

We map the real flow from lead to bid to job to invoice and put a dollar figure on each gap, starting with unbilled change orders.

3

Embedded build

Your Operator or Engineer works inside your office, goes live on real jobs in weeks, and hands off a documented system your people own.

Bill every change order.

Tell us how a job moves through your business today. We'll show you where revenue is leaking and what it would take to close it.

Book a strategy callSee client results
Levels of Digital Operations pyramid, level 1 information silos to level 5 AI automation